Set up an e-mail account in Microsoft® Outlook® 2007
What are the typical issues encountered while setting up an e-mail account in Microsoft Outlook 2007? How should one troubleshoot these problems?
Electronic mail or e-mail is one of the commonly used media for communication. E-mails are delivered and received within seconds wherever you are. Anyone can set up a fee-based or free e-mail account on any of the e-mail domains like Yahoo, MSN and Gmail etc. Many Internet service providers set up an e-mail account for you when you sign up for the Internet connection with them. Once an e-mail account is registered, you get an e-mail address and a password which is used to authenticate your account on the e-mail server. You can sign in to the webmail using the e-mail address and the password through your web browser or you can use Microsoft Outlook 2007 to send and receive e-mails. Microsoft Outlook 2007 is one of the best e-mail clients used by many e-mail users. You can read the downloaded e-mails even if you are offline. You can set rules for e-mail messages and e-mails would be directed to different folders as per the rules set for the e-mail messages.
Following are the common problems that come up while setting up an e-mail account on Microsoft Outlook 2007:
- Server setting issues
- Authentication problem
- Test account settings fail
Server setting issues
To set up an e-mail account you need to know the outgoing or incoming server address. You have two options to configure the e-mail account in Microsoft Outlook 2007; you can either let the Microsoft Outlook 2007 to choose the server settings automatically or you can put a check mark on 'manually configure the server settings' in account configuration settings wizard and specify the server settings manually. The e-mail set up in Microsoft Outlook 2007 will not be successful unless proper server address and server settings are configured. Other than server address, you might need to configure the server port numbers depending on your e-mail account. You could contact your Internet service provider to know the exact server settings.
You need to specify the user name and the password for your e-mail account when you setup the e-mail account in Microsoft Outlook 2007. If wrong user name or password is provided while setting up the account, the e-mail configuration would fail and you get error messages when you try to send and receive e-mails. For some e-mail accounts you need to use the entire e-mail address as the user name, while some just use the user name to authenticate the account. So, check with your Internet service provider to know the correct username.
After you have inserted the user name and the password and configured the server settings, you can click on the ‘Test account settings’ tab on the account set-up page. This option tries to connect to the incoming and outgoing servers, verifies the user name and the password and validates the account. If any settings are set wrong or if any information is typed incorrectly, the test account process would fail and you get the error message. So, make sure that the e-mail account is configured properly.
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